Monday, January 5, 2015

Enabling Encrypted Messaging Options In MS Outlook

You should be aware of the fact that hackers are hacking into thousands of email accounts online every year. Important data stored in these accounts are thus stolen and leaked online. To avoid this, more and more users are encrypting their email messages, which can only be opened by the intended recipient. You can contact OmniTech Support, if you are not at all familiar with the use of encryption technology.

Using message encryption in Outlook email client

All the latest Outlook email client versions support message encryption. Encryption essentially involves scrambling the original message into a non-decipherable one using a key. The recipient should use the same key to decrypt the message and read its content. Anyone else intercepting the message in between will not be able to read the message without the key.

In Outlook 2013 and Outlook 365 versions, a digital ID is used to encrypt the messages. You need to add the recipient to your Outlook Contacts and exchange such digitally signed messages with him. This ensures that he has the digital ID required for decrypting the messages. You have to use the free digital certificates provided by the authorised certification issuing authorities online.

For this, go to the File menu and select Options. Click on Trust Center and select the option Trust Center Settings. Click on the option Email Security and go to the section Digital IDs (Certificates). There, click on the option Get a Digital ID. Now, you will taken to the Microsoft Office support webpage, where you will see a list of authorised certification issuing authorities.

Select one of them and just follow the onscreen prompts for getting the digital certificate. Once this is done, you can start composing an encrypted message in Outlook using this digital ID. After you have opened the windows for composing a new message, click on Options and select Message options from the More Options section.

Now, click on Security Settings and select the option Encrypt Message Contents and Attachments. Finish the message and click on the Send button. The message will be sent to the recipient in the encrypted form. This is the procedure for sending an encrypted message in Outlook 2013 or Outlook 365 version.

If you have any doubts regarding this, you may contact our OmniTech Support personnel for assistance. Use such security features in the email client to ensure that your business email communication is well protected from hacking attacks online.

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